Job Title:                Bookkeeper
Department:           Administration      
Reports To:            Pastor
FLSA Status:         Non-Exempt – 35 hours

                              
 
SUMMARY:  As a bookkeeper, keep records of financial transactions for the parish by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following for bookkeeper:
 

• Verifies, allocates, and posts details of business transactions to subsidiary, expense, and revenue accounts in journals and computer files from documents such as sales slips, invoices, receipts, deposit slips, checks, statements, and computer printouts. Summarizes details in computer files and transfers data to general ledger.
• Reconciles and balances accounts and bank statements.
• Compiles reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, payroll, and other items pertinent to the operation of the parish.
• Submits monthly transaction sheets to diocese. Prepares budget adjustment logs as necessary. Responds to budget questions from diocese staff.
• Determines deductions for withholding.
• Prepares withholding, Social Security, and other tax payments and reports on a quarterly and end-of-the-year basis.
• Calculates and prepares checks to reimburse priest(s) for Mass celebrations.
• Retrieves, with an escort, contribution bags from the church every week. Delivers bags to volunteer counters. Reviews their count report and deposit slip. Corrects discrepancies with counter representative as needed. Insures deposit to bank before the end of the day.
• Makes deposits as needed for walk-in donations.
• Assists the Finance Committee in the preparation of the parish budget. Attends Finance Committee meetings when requested to do so.
• Prepares annual financial report to parishioners.
• Assists pastor in ensuring that all office activities are in compliance with parish/diocesan policies and regulations.
• Assists in answering the phone and in receiving visitors when necessary.

• Performs other duties assigned by the supervisor or the pastor.

• Good knowledge of Church teachings
• Good computer skills (hardware and software programs) Shelby preferred
• Good communication skills
• Bi-lingual (English and Spanish)
• Organized
• Self-motivated

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

Salary:  Salary to commensurate with experience.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The work area is a typical office environment.  The noise level in the work environment is usually moderate.  Average 35 hours per week. 

How to Apply
Mrs. Genie Treviño
Director of Human Resources
Catholic Diocese of Brownsville (956) 542-2501
[email protected]        

Location of Position: Resurrection - Alamo
Position:                    Receptionist/Secretary
Classification:          Non-exempt (40 hours a week)
Supervisor:               Pastor/Office Manager

Job Summary:  Provides technical and clerical support to the pastor and other professional staff by performing the following secretarial/receptionist duties on a part-time/full-time basis:

Essential Duties and Responsibilities include the following. 

• Answer the incoming lines.
• Refers telephone calls and incoming visitors to appropriate personnel, and, if not available, takes messages.
• Mass intentions
• Copies and duplicates material
• Prepares correspondence.
• Posting to weekly envelopes when necessary
• Assembles articles for bulletin
• Take registration for parish and baptisms (all sacraments)
• Keeps records of Ministries and organizations of the church
• Takes care of the church religious articles offered for sale
• Organize and safeguard archives of parish
• Other related duties as requested by the supervisor or the pastor.

• Good knowledge of Church teachings.
• Good computer skills.
• Good secretarial skills
• Ability to communicate effectively in English, both verbal and written, and preferably also in Spanish
• Possess good communication skills, including professional telephone skills.
• Translating skills preferred
• Organized
• Self-motivated
• Ability to maintain confidentiality in all matters.
• Ability to maintain effective working relationships with other employees and the general public.
• Ability to maintain clerical records.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

Salary: Will be discussed at interview

Working Conditions: The work area is a typical office environment.  The noise level in the work environment is usually moderate.  Average 40 hours per week.
How to Apply
Mrs. Genie Treviño
Director of Human Resources
Catholic Diocese of Brownsville (956) 542-2501
[email protected]                    

 Position of Principal – St. Joseph’s Catholic School, Edinburg, Texas 

Saint Joseph Catholic School is seeking applicants for the position of principal beginning the 2023-2024 academic year. The school serves approximately 100 students in a PK-3 through 8th Grade with a licensed day care program for ages 12 months to 2 years old. The school, which is located in Edinburg, Texas, embraces a traditional Catholic identity and is fully integrated into the life of Saint Joseph Parish. 

Saint Joseph Catholic School seeks a visionary principal to sustain a tradition of continuous improvement within an effective learning environment for students. A principal, who has high expectations, fosters teamwork and parental involvement. The principal is a person who must be resourceful, is able to multi-task, is present and involved, and is dedicated to the spiritual and educational formation of the children. The candidate must demonstrate a working knowledge of elementary education, the classical curriculum, strong administrative and communication skills, and a commitment to collaborating with pastoral staff, parents and faculty. 

Qualifications: 

•  Catholic in good standing with a commitment to ongoing formation in spiritual leadership 
•  Master’s Degree with 18 credit hours in educational administration and supervision 
• A minimum of three years of successful teaching experience in a Catholic school 
• Three to five years administrative experience in a Catholic school setting is preferred 

Special Skills and Abilities: 

• Strong leadership skills and demonstrated ability at working with multiple constituencies within a parish and school community 
• Excellent verbal and written communication skills 
• Exceptional public relations skills 
• Curriculum development skills 
•  Budgeting and financial management experience 
•  Excellent organizational skills 
• Technology proficient 
•  Experience in engaging the external community for the benefit of the school 

Interested applicants are to contact Mary Latigo (Diocese of Brownsville - Catholic Schools Office)
for an application at 956-784-5051 or [email protected] 

Superintendent of Catholic Schools 

Diocese of Brownsville 

700 N. Virgen de San Juan 

San Juan, Texas 78589 

(956)784-5051 

PN: Not all applications are considered complete until the following items are present in the Brownsville Diocesan Office of Catholic Schools: 

1. Principal Application 

2. Resume 

3. Educational Philosophy 

4. Letter of Intent 

5. Two reference letters: 

a. Administrative reference 

b. Parish reference 

6. Official copies of university transcripts. 

Applications will be accepted until the position has been filled. 

Position begins July 1, 2023 

Job Title: Director of Human Resources
Classification: Exempt
Location: Chancery
Department: Human Resources
Supervisor: Moderator of the Curia

Summary: The Director of Human Resources manages and directs all human resources activities for employees of the Diocese of Brownsville in a professional, ethical, efficient and organized manner. Employment, employee relations, compensation and some benefits are key components of the position,
Working directly with pastors, business managers, Chancery managers, and the Office of Catholic Schools, the director ensures that policies comply with federal, state, and local laws and regulations, as well as Diocesan policies and procedures. Management of employee benefit programs is handled by the insurance/finance offices and Human Resources by working with brokers, consultants, vendors, insurance companies, and legal counsel, when needed, to manage programs effectively.


Qualifications:

• At least a Bachelor’s degree in either personnel administration, management, or a related field; or five years related experience
• Ability to communicate effectively, both verbally and in writing, in English and Spanish
• Ability to maintain effective working relationships with other diocesan employees, clergy, religious, parish staffs, and general public
• Ability to maintain utmost confidentiality
• Knowledge of state and federal employment laws and their application to religious organizations
• Ability manage and/or resolve conflicts regarding personnel matters

• Continues the development and maintenance of a comprehensive personnel system: recruitment, selection, training, policy development, administration of a compensation system, conflict resolution, termination procedures, etc.
• Establishes and maintains a centrally-located personnel records system for employees in diocesan offices and programs
• Continues the development and updating of personnel policies throughout the Diocese and assists with the interpretation and implementation of these policies
• Coordinates the analysis of positions, updating of job descriptions, and salary benefits
• Works closely with finance officer to process COL increase and prepares paper work to submit to Accounting. Obtains appropriate signatures from Moderator of the Curia. Prepares notice of increase to staff members.
• Process promotion or changes in responsibility paper work in conjunction with administrative council
• Insures that progress reports are done on a timely manner for new employees and transferred employees,
• Insures that periodic evaluations of job performance are done
• Assists directors/supervisors with the documentation of disciplinary process when necessary
• Assists with search committees for diocesan positions as appropriate, checks references for qualifying applicants, oversees the selection and orientation of new employees; assists pastors or administrators in these similar tasks on the parish level
• Is responsible for doing background checks for screened applicants for positions on the diocesan and parish levels and returns with invoices. If there is derogatory information, call the pastor and discuss with him personally.
• Coordinate with Safe Environment Coordinator that staff is scheduled for PGC trainings for new hires and every five years
• Coordinates special events such staff retreat, Thanksgiving luncheon – Service awards), Posada (collaborate with office of Catechesis for liturgy-music) and new event - staff picnic (diocesan staff, Catholic Charities, Basilica and Nursing Home)
• Coordinates birthday calendar and gift cards.
• Prepares log of Background checks done in-house and for parishes and sends to Safety Coordinator monthly.
• Prepares yearly calendar for Holy/Holidays and presents to admin council for approval. Distribute once it is approved.
• Coordinates supplemental benefits (AFLAC and Life insurance products)
• Coordinates 403b enrollments
• Verify employment for current and previous employees (mortgage, autos, personal loans)
• As necessary, coordinates with finance officer the RFP for bids on plan (approx., every 5 years)
• Keeps current with Federal and State law posters and notifies parishes and schools when there are changes
• Assists the Superintendent of Catholic Schools in personnel matters
• Collaborates with diocesan officials and, when appropriate, the diocesan attorney in legal matters relating to personnel, such as EEOC complaints, wrongful terminations suits, harassment complaints, etc.
• Investigates causes of employment disputes and grievances and recommends corrective action and/or resolution
• Conducts seminars and workshops for diocesan and parish administrators in the areas of personnel management, employment law, performance appraisals, termination procedures, etc. and is a resource also for pastors or administrators in the area of personnel
• Conducts exit interviews of diocesan personnel, unless a Division Director chooses to do so for those in his/her Division
• Works closely with the Fiscal Officer, Chancellor, and Insurance/Pension Administrator in related matters
• Participates in Bishop’s Administrative Council
• Member of Insurance Committee
• Safety officer and coordinates the Safety meetings
• Process workers comp claims and reports
• Maintains workers comp files (active and inactive)
• Prepares annual statistics report for workers comp
• HIPAA privacy officer
• Maintains personnel files both active and inactive
• Maintains I-9 files for active and inactive employees.
• Coordinates with AARP to bring in candidates for training.
• Other related tasks as directed

Salary: Salary commensurate with experience.


Physical Demands:  While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and to talk or hear.  The employee is occasionally required to stand, walk, climb or balance, stoop, kneel, crouch or crawl.  The employee must frequently lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.

Working Conditions:
Office environment and regular office hours (8:00 a.m. to 5:00 p.m.). An alternate duty station in San Juan requires a commute at least once a week. Travel involved and occasional weekend or evening work.

How to Apply
Mrs. Genie Treviño
Director of Human Resources
Catholic Diocese of Brownsville (956) 542-2501
[email protected]        

Position Title, Department:   Multi Parish Accountant, Parish/School Accounting
Classification:                        Full-time, Non-Exempt
Supervisor:                            Supervisor of Parish/School Accounting

SUMMARY
Under the direct supervision of the Supervisor of Multi-Parish/School Accounting Department who is in direct communication with the Pastor/Principal of participating location(s) and in accordance with established policies and procedures, assists with the stewardship of the physical, financial and personnel resources of the parish. The MPSA values the organization and responsible management of resources and helps the Church fulfill its mission and purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

GENERAL

• Maintain calendar listing meetings, appointments, workshops, seminars, conferences, etc.
• Working knowledge of Generally Accepted Accounting Principals (GAAP) and fund accounting including internal controls
• Assure internal controls are followed and evaluate effectiveness
• Maintain a good working relationship with co-workers
• Maintain confidentiality of all materials
• Demonstrates attention to detail
• Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations
• Works within the approved budgets, develops and implements cost saving measures, conserves organizational resources
• Works with integrity and ethically; upholds values of the Church
• Undertakes self-development activities, seeks increased responsibilities, displays original thinking
• Reacts well under pressure
• Participate in regular staff meetings as directed by Supervisor
• Ability to troubleshoot computer software related issues

• Must have a reliable means of transportation, proof of financial responsibility, must provide a copy of their valid Driver’s license and proof of personal automobile insurance

• Other related duties as assigned

• Assist in preparing the annual budgets. Monitor actual monthly performance to the budget, keeping the Pastor and Council informed of the financial position

• Review monthly, quarterly, and annual reports and financial statements, including journal entries and reconciliations. Monitor general ledgers for all funds
• Oversees management of parish operational and financial records
• Manages bookkeeping functions including, but not limited to, payables and receivables and all other parish revenue and expense
• Liaison to Parish Finance Council
• Ensures that all funds withheld in the payroll process are paid in accordance with diocesan policy
• Follows procedures for procurement of goods and services
• Provide analysis of financial data
• Assure internal controls are followed and evaluate effectiveness
• Assist all fiscal auditors and coordinate auditing services and activities
• Monitor all financial transactions

Personnel

• Assists Pastor with maintaining employee job descriptions, personnel policies and implementation of the guidelines and policies of volunteers

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE
B. A. in business administration with major in accounting required with a minimum one or more years’ experience in accounting profession preferred. Or, AA degree in business and/or accounting with a minimum of five years experience.  Ability to operate business office equipment, i.e. adding machine, copier, and a demonstrated competence in computer software (all Microsoft Office products, accounting packages, payroll systems and database programs).

LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS
Must have a current valid Texas Driver’s License and must attend the Safe Environment Training and earn a certificate.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to handle, or feel and talk or hear.  The employee frequently is required to sit and reach with hands and arms.  The employee is occasionally required to stand, walk, and climb stairs.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
The noise level in the work environment is usually moderate, typical of an office with computers and printers.
Use of personal vehicle with mileage reimbursement available for business use.
This is a forty-hour per week position. Office hours for this position are from 8:00am until 5:00pm Monday through Friday. Some late afternoon, evening or weekend work may be necessary.

How to Apply
Mrs. Genie Treviño
Director of Human Resources
Catholic Diocese of Brownsville (956) 542-2501
[email protected]                   
 

POSITION SUMMARY:  The Family Life Office Associate Director, along with the Office Director promotes family ministry throughout the Diocese by providing resources in the areas of marriage preparation and enrichment, seeking ways to promote the well-being of all families, and by reaching out to the various apostolic services in the Dioceses that focus on families.

JOB RELATIONSHIPS AND SUPERVISION:   The Associate Director’s position is within the general supervision of the Catholic Pastoral Center – Upper Valley in San Juan, Texas. The Associate will report directly to the Family Life Office Director. The Associate also collaborates with other Diocesan Offices and parish staffs.

QUALIFICATIONS:
 

5. Bachelor’s Degree in the Social Sciences or related area

5. Three (3) years of recent experience in family education or a related field
5. Ability to train adults
5. Understanding of group dynamics, and ability to work with groups
5. Ability to relate to individuals of diverse family backgrounds, experience, and education
5. Ability to work effectively in a team
5. Knowledge of and recent association with parish community life
5. Experience maintaining and updating social media platforms and websites
5. Bilingual (read, write, and present in English and Spanish)

5. Coordinate and/or present some of the Marriage Preparation Retreats, which include:

5. Assist with coordination of six Catholic Engaged Encounter Retreats yearly
5. Assist with team development, training and recruitment and recognition of all Marriage Preparation Retreat Presenters
5. Coordinate and/or present Marriage Enrichment Programs in English and Spanish
5. Assist with Sponsor Couple Trainings and Continuing Education
5. Provide Continuing Education and resources to clergy, Sponsor Couples, and Marriage Preparation Retreat Presenters
5. Consult regularly with parish staff responsible for marriage preparation
5. Assist with Monthly Marriage Preparation Retreat Schedule

5. Provide family ministry to parishes through resources and workshops
5. Coordinate and/or present PICK Program for singles
5. Provide Parent Sacrament Preparation Resources in collaboration with other Ministry Offices
5. Coordinate Family Enrichment programs such as Mother-Daughter Program and Father-Son Program
5. Provide Sexuality Catechesis
5. Assist in coordination of Annual World Marriage Day Celebration
5. Provide resources, recommendations, and/or courses on grief ministry and divorced ministry

5. Encourage, support and promote the work of all known groups working with families in the diocese

5. Become familiar with administrative operations of the Office
5. Act in name of Office Director as designated by Director
5. Maintain necessary records to fulfill responsibilities and duties

• TPCN Counselor (full-time) – (Catholic Pastoral Center-Upper Valley or Lower Valley)

Catholic Charities of the Rio Grande Valley is accepting applications for a TPCN Counselor for the Catholic Pastoral Center

This position provides parenting classes to mothers, fathers and family members of infants between zero to 24 months. Counsels with individuals and families who are experiencing emotional, psychological, moral, personal and marital problems. Conducts outreach effort to all parishes and agencies in assigned counties to explain the TPCN counseling program.

Qualifications:
- Two years paid experience in counseling or related area
- Knowledge and basic skills in counseling
- Ability to work with people
- Ability to speak effectively in public
- Must be able to speak English and Spanish
- Commitment to ongoing professional development

Job Elements:
- Provides individual, couple, and family counseling.
- Responsible for keeping and maintaining appropriate records.
- Develops and maintains working relationships with counseling related and other  
  community agencies as appropriate.
- Has reliable transportation
- Develops topics and conducts adult education style classes to support ministry
   in the diocese
- Completes other duties as assigned

Salary: Salary to commensurate with experience

Working conditions: Full-time employment of 40 hours per week. Position may require some evening and weekend hours. Travel within the Diocese will be necessary occasionally.

Interested candidates please contact Michelle Nuñez at [email protected]

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